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Meeting Room Policy
POLICY: Meeting Room
In keeping with the Library's mission and strategic initiatives to create welcoming spaces that serve as public commons and to encourage civic engagement by offering people opportunities to connect and interact, the Security Pubic Library meeting room is available for use by non-profits and community groups for informational, educational or cultural meetings and programs when not needed for library purposes. The meeting room is available at no cost. Use of the library’s meeting room does not imply endorsement by the library staff or Trustees of the viewpoints presented.
First priority in scheduling the use of the meeting room is reserved for Library programs and services.
One member of each group must be a registered Security Public Library user and present his/her library card at the Circulation Desk. This person is the “responsible user”. The names of each person in the group are required for registration.
The responsible user must tell the Circulation Desk staff when they are leaving. As a courtesy to the next group, the meeting room should be vacated in a timely manner.
Groups may reserve space for up to four meetings in a two month period. The room may be reserved no more than sixty days in advance.
MEETING ROOM GUIDELINES
The meeting room is for groups of 2-12 people.
The meeting room may be scheduled for up to two (2) hours per day per group. Additional time per day is not permitted.
The meeting room is available during the library’s normal hours of operation for no charge. Users must vacate the meeting room 15 minutes prior to closing.
The room will be booked only to adults. Youth groups may use the room if a responsible adult is present at all times.
Wireless internet access and a whiteboard are available. Groups will need to bring their own laptops. The library does not have projection units for groups to use with PCs. Groups will need to bring their own.
Materials are not to be attached to walls, windows, doors, or furnishings except at the direction of authorized staff.
The room must be left in a clean and neat condition.
The responsible user will be held financially responsible for any damage to themeeting room or furniture.
Light refreshments are permitted provided that food and drink remain in the meeting room.
Do not leave personal items unattended in the meeting room.
The meeting room cannot be used as a group’s primary place of meeting or business.
Other designated “quiet” areas of the library are available for individuals who wish to study.
The Security Public Library reserves the right to deny the use of the meeting room if, at any time, the conduct of the group or any member if the group is disruptive or destructive, or if information is falsified on the meeting room reservation form.
Meeting room assignment is at the discretion of the library director.